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Directory Export

Last Updated: Nov 01, 2013 03:38PM EDT

 

Those performing a Directory Search can have the ability to download the list of users returned. An "Export" button appears to users with rights to download Directory lists. The use of the export button leads users to select between two file types - xls and txt. For most PC users the default program to view either file type is Microsoft Excel. Non-MS Office users may see files opened in other programs.

 

By default HLAdmins have access to download functionality following Directory Searches. Export rights can be extended to members and nonmembers through a support ticket.

 

Security

The standard configuration is to allow only HLAdmins have rights to download via export. Export Functionality is disabled for all, including HLAdmins, through the inclusion of the ShowExportButton="False" Parameter to the ds:FindContactSearch User Control.

Fields included in Directory Export

Directory Export does not respect the show/don't-show Profile area rules established by users on the My Privacy Settings page.The data export following search includes much more user information than is visible in the Search Results page.

 

The following fields are included in the default Directory exports.

 

Default Directory Export Fields

Address1

FirstName

Phone2

PrimaryGroupName

Address2

HigherLogicKey

Phone2Type

Region

Address 3

IsCompany

Phone3

StateProvince

City

IsMember

Phone3Type

Suffix

CompanyName

LastName

Phone4

WebsiteUrl

CompanyTitle

LegacyKey

Phone4Type

 

CountryCode

MaidenName

PostalCode

 

Designation

Phone1

Prefix

 

EmailAddress

Phone1Type

PrimaryGroupKey

 

 

Requests to change these defaults are processed through the ticket system. Up to four distinct export configurations can be achieved and attributed to exports by HLAdmin, Community Admin, member and nonmember users. The following Parameters have no functionality without customization but are visible in the Parameters List for the ds:FindContactSearch User Control:

  • ExportContactNonMemberView="variable"
  • ExportContactMemberView="variable"
  • ExportContactCommunityAdminView="variable"
  • ExportContactAdminView="variable"

 

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