Whether done by Global Admins or Community Admins, creating a simple event is fairly easy. Most of the fields, such as Event Title, Start Date, and Event Description, are straight forward. Special care should be taken to be sure that the following vital fields are completed per the desired event display and access permissions.
Selecting an Event Type
Several default Event Types are established for you. Additional Event Types are created by a Global Administrator (HLAdmin) on the Manage Event Types page of CCAdmin. Event Types are selected by a Community Admin or Global Admin when creating an event. This important step is very early in the process, coming after creating the Event Title. For Event Calendar the types of events are labels for sorting purposes. No additional functionality is experienced by users of the websites based on the type selected.
Community Admins will likely want to make a selection in the Community drop-down field for most events. Associating a community with an event will determine who can see the event listing. Community "view" permissions determine who can see all events listed for that Community. The view permissions are determined on the Manage Community page for each community through the radio button selection for Who Can View Your Community.
Best Practices for the Event Description Fields
The inclusion of an HTML editor in the Event Description fields allows endless options to be added to events. However, not all of these options are good to apply to all events.
- Upload a logo in the logo field – take advantage of this option, but don’t go overboard. If the height and width are no larger than 200px the logo will render attractively. Do not upload the logo to both the logo field and in the HTML editor, once is enough.
- Use the “separate web page” option wisely – the text prompts you to link to websites with a “more detailed description” of the event. If this posting is the main source of information for the event, leave this field blank. Don’t send users elsewhere when they are in the right place.
- Link to vital documents using the HTML editor – use an appropriate Resource Library to house the documents supporting the event, then link to those documents via the hyperlink icon in the editor. This will allow the document to be found in search and allow the social tools for all online documents to be applied. Be sure to include a link to the event in the documents for maximum exposure.