You can create Terms & Conditions (T&C) at two different levels for your community site: Global and Module (i.e., page-specific).
- Global - These T&C are applicable to any user who wants to access any page or section of your community site. When these Terms & Conditions are enabled, all users must accept them the first time they log in to your community; if they don't, they will be denied access to your community.
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Module - These are distinct, page-specific T&C. You can apply them individually to just the pages you want.
- They force users to agree before being able/allowed to access that specific page.
- User acceptance (or not) does not affect that user's access to other pages of your site.
TIP: You can create as many module T&C as you want and apply them to any pages you want.
To manage your Global and Module T&C:
- In the Admin Toolbar, click Admin.
- Navigate to Settings > Security > Global Terms and Conditions.
You'll be on the Terms and Conditions: Global page.
Global Terms & Conditions
Your Global T&C should reflect your organization's policies and priorities as regards the online behavior expected of your members. It protects your organization legally and provides the rationale for managing undesired user actions and removing inappropriate content.
On this page:
- The checkbox at the top controls whether your global T&C are enabled. If enabled, users are required to agree to your terms the first time they log in (this is the recommended setting).
- The editor should be populated with your community's current global terms and conditions. You can change the content (refer to Change your Global T&C, below) and to use the WYSIWYG editor toolbar options to customize it.
TIP: You can use the editor toolbar options to insert links, images, and videos to support your T&C. You can include links to external sites if necessary, as well as to internal pages, such as giving your users a way to report offenses.
Change your Global T&C
You can change (edit, update, reformat) your Global T&C whenever you want. However, before you do, review the following caveats.
If you change your T&C, the revised T&C:
- will be presented to, and must be accepted by, "net-new" users only.
- will not display to users who have already accepted your (previous) T&C.
TIP: You can request that the revised T&C be presented to existing users for acceptance, as described in the next section.
All users to accept revised T&C
If you want existing users to have to accept the revised T&C, create a case and request that Higher Logic "reset" your Terms & Conditions.
Module Terms & Conditions
To manage your Module T&C, click the down arrow to the right of the page title and select Module.
NOTE: You can create as many Module T&C as you want, and apply them to any pages you want.
Creating and applying a Module T&C is a multi-step process which is detailed below.
Step 1 - Create your Module T&C
- Click the plus sign to the right of the page title.
- Give your T&C a name, enter an optional description, and then provide the rules, etiquette, etc. you want users to accept before accessing the page.
TIP: You can insert links, images, and even videos to support your T&C using the associated options in the editor. You can include links to external sites as well as internal pages that support this content, such as giving your users a way to report offenses.
- Click Save.
- Verify that your new Module T&C displays in the list.
Step 2 - Request the T&C be added to the page
Only Higher Logic Support staff can apply module-based T&C to a page. Create a case and indicate which T&C you want to add and to which page.