IMPORTANT: This article describes Higher Logic's "legacy" Library experience, for which we no longer offer product support. If you're still using this version, Higher Logic encourages you to upgrade to the Redesigned Library experience which has a more modern look and offers the latest features and functionality.
You and your peers can collaborate on your work by using the version control feature in a Resource Library. The version control feature lets you download a file, change, and then upload it -- with the same name -- thereby creating a new "version" of the file. The previous version (or versions) of the file are archived and remain accessible, but the latest version becomes the default downloadable file.
NOTE: The version control feature is not enabled by default in a community. It must be enabled by an Admin as described in How to Enable Version Control.
File version control is a multi-step process of downloading a Library file, changing and saving it, and then uploading your updated version into the Library.
To use version control:
- Navigate to the Library Entry that hosts the file you want to change.
- If there's only one file in the Library, click Download.
- If there are multiple files, click the ellipsis to the right of the file you want to change and select Download.
NOTE: The number of versions of a file is shown to the right of its title (see image below).
- After making the desired updates to the file, it's time to upload your version. Navigate back to the Library Entry and select Edit from the Actions menu.
- On the resulting page, click Next to access the upload file interface.
- Notice the original file is in the list. Click Choose and Upload, and then browse for and upload your new version of the file.
WARNING: The new version of the document MUST have the exact name as the original!
- You'll notice two files are now listed in the Entry, both with the same name. Click Finish.
- Now, there are two versions of the document, indicated in the Attachment(s) area. Click this link to view a list of all versions of the file. In the resulting pop-up, you can view which file is the Current version (the one that will download when users download this file), download any version, and use the Actions menus to delete a version or make an old version the Current one.