You and your peers can collaborate on your work by using the version control feature in a Resource Library. The version control feature lets you download a file, change, and then upload it -- with the same name -- thereby creating a new "version" of the file. The previous version (or versions) of the file are archived and remain accessible, but the latest version becomes the default downloadable file.
NOTE: The version control feature is not enabled by default in a community. It must be enabled by an Admin as described in How to Enable Version Control.
File version control is a multi-step process of downloading a Library file, changing and saving it, and then uploading your updated version into the Library.
To use version control:
- Navigate to the Library Entry that hosts the file you want to change.
- If there's only one file in the Library, click Download.
- If there are multiple files, click the ellipsis to the right of the file you want to change and select Download.
NOTE: The number of versions of a file is shown to the right of its title (see image below).
- After making the desired updates to the file, it's time to upload your version. Navigate back to the Library Entry and select Edit from the Actions menu.
- On the resulting page, click Next to access the upload file interface.
- Notice the original file is in the list. Click Choose and Upload, and then browse for and upload your new version of the file.
WARNING: The new version of the document MUST have the exact name as the original!
- You'll notice two files are now listed in the Entry, both with the same name. Click Finish.
- Now, there are two versions of the document, indicated in the Attachment(s) area. Click this link to view a list of all versions of the file. In the resulting pop-up, you can view which file is the Current version (the one that will download when users download this file), download any version, and use the Actions menus to delete a version or make an old version the Current one.