A recirculation ballot is an extension of a closed approval ballot, which allows the ballot to be recirculated to consider and approve the resolution of comments and negative votes.
Create a Recirculation Ballot
On the Ballots tab:
- Click the View button associated to the ballot you want to recirculate.
- Scroll down and click the Recirculate button.
NOTE: The option to recirculate is only visible for ballots that (1) are closed and (2) have not already been recirculated.
- In the resulting pop-up, select the document you want to include with the recirculation (this may be the same document as the original ballot or a new one). You can choose an existing document uploaded to the group previously, or upload a new document or link.
- Next, the ballot's details are displayed, and are already pre-populated based on the intitial ballot's configuration. Make any updates necessary, if any. Click Continue when finished.
- Review the details on the next page. At this point, you can also determine who you want to participate in the recirculation process by checking or unchecking the boxes for each eligible voter. Click Accept when finished to recirculate the ballot.
Voter Eligibility on a Recirculation Ballot
- Eligible voters are automatically copied from the original Approval ballot.
- New group members aren't eligible to vote on recirculation ballots.
- Voters who have since left the group are still eligible voters on recirculation.
- The group Admin or Chair may change these votes after, if needed.
- If the Primary or Alternate voter for a company changes, that new voter can vote on the recirculation ballot.
Voting on a Recirculation Ballot
- When visiting a recirculated ballot, a voter can see their vote (or their company's vote) from the previous ballot, appearing as blue text with a link. This also applies to previous comments, as well.
- If a voter does not vote on the recirculation, their votes and comments (or lack thereof) are copied from the previous ballot to the recirculation ballot after it closes.
- Casting a vote on the recirculation ballot overrides the original vote.
- Voters cannot see the results until after the ballot closes.
- Comments can be left with a vote as with the original ballot.