In this article, you'll learn about:

• The three available Library views and the way in which they present Library Entries
• Viewing and interacting with Entries via the Details Panel
• Using the various filtering and sorting options to make finding specific Entries easier

Library views

When viewing a Library, note the View area that has three options.

Row view

Row view is the default view for every Library; Entries are arranged in a standard top-to-bottom list. In this view, Entry images are smaller than Card view.

Card view

Instead of a traditional top-to-bottom list, Card view arranges the entries as "cards" in horizontal rows (as they are in the Feature Card Row at the top of the page). This view offers an even more visual browsing experience, with each Entry's "card" featuring larger images and its details (e.g., views, downloads) directly below for easier at-a-glance parsing.

Admin view

IMPORTANT: The information in this section is applicable to Community Admins and Super Admins only.

Additionally, you must be a member of a community to have access to the Admin view.

In the Admin view, Community Admins and Super Admins can:

• create and delete folders,
• move folders,
• rename folders, and
• move Entries from one folder to another.

See Manage Folders & Move Entries to learn how to manage folders and move Entries.

Library Entry Details Panel

Click a Library Entry in the main list to view all of its details, files, comments, tags, etc., in the Details Panel. You can see everything you need to know about an Entry, and you can add tags and comments, and perform other management actions (if you're an Admin), without leaving the page.

This is also where you can download an Entry's files, by clicking either:

• Download All to download all files in the Entry (if it has multiple) or
• an individual file's ellipsis (...) menu and Download.

TIP: Click the X at the top left of the panel to close it.

Thumbnails and Details pages

• Click a thumbnail icon in the Details Panel to open a full-size preview of an image. This is helpful when an Entry has multiple images because their thumbnails tend to be smaller.
• Click an Entry's ellipsis (...) menu and select View Entry Page to access that Entry's Details page. Here, you can view all of the Entry's details and download its files.
  
  

The sections that follow describe the filter and sort options that are available for the list of Library Entries.

Filter the list of Library Entries

There are several filtering options that you can use independently or together to determine which Entries display. These options are useful for pinpointing library entries in large lists.

TIP: Use these in conjunction with sorting to refine large lists.

Thread Attachments

1. Click the dropdown, select a filter, and click Show Entries to apply it.

Filters include:

• Show all entries - The default selection, which shows all Entries, regardless of their origin.
• Show only entries originating as thread attachments - When someone attaches a file to a community Discussion post, that file is automatically added to the community Library as an Entry (with the same name as the associated Discussion post). Select this option to display only these Entries.
• Show only manually created entries - Use to display only those Entries that were manually created by users from within the Library (i.e., they didn't originate from a Discussion thread).

Notes

• When a filter is applied, the Thread Attachments text is bold.
• To restore the full list, click the dropdown and select Show all entries.

File Type

1. Click the dropdown, select a file type, and click Show Entries to apply it.

File type filters include:

• Documents - Display only those Entries that contain document type files (PDF, Word, etc.).
• Images - Display only those Entries that contain image files.

Notes

• When a filter is applied, the File Type text is bold.
• To restore the full list, click the dropdown and click Clear.

Sort the list of Library Entries

You can refine the list of Entries by using the sorting options.

TIP: Use this in conjunction with filtering to refine large lists.

1. Click the Sort By dropdown and select a sorting option to apply it.

The sorting options are:

• Creation date (the default) - This sorts the list by creation date, from most recent to oldest.
• Title A-Z / Title Z-A - These two options to sort the list alphabetically, from A – Z or Z – A.
• Most Downloaded - This sorts the list of Entries based on the number of their files that are downloaded, from most downloaded to least downloaded.
• Most Viewed - This sorts the list of Entries based on the number of views they receive, from most viewed to least viewed.