In this article, we're going to highlight the Library Entries - 2021 widget, which powers our redesigned Library Entries page, covering:
- how it works,
- where it's generally used,
- and its configuration options.
How it works
The Library Entries - 2021 widget functions as an interactive and social-centric file repository, enabling members to not only upload and share videos, images, and all manner of document types (e.g., Word documents, PowerPoints, etc.), but also share their thoughts by recommending content and posting comments.
NOTE: See Supported File Types & Sizes to view the files we support.
Files are not uploaded on their own; rather, they're uploaded to what's called an Entry. You can think of Entries as containers, to which one or more files are uploaded. While each Library Entry is displayed in the list for easy access, they also have their own dedicated page and URL, perfect for internal and external linking.
A Library functions similarly to our other feed-based widgets, in that it essentially maintains itself by automatically providing the latest files as they're uploaded (unless moderation is enabled!).
NOTE: While this widget is primarily used in communities, so shared files are "community-centric" and applicable to its members, you can also add this widget to non-community pages to create what's called a "standalone" library.
What it looks like
Library Entries are listed with a fresh, modern look with a variety of options and features to enhance user engagement and increase participation.
Let's look at some of these options and features.
|Featured Card Row||
Entries display in a "carousel" at the top of the page.
NOTE: Admins can turn this Featured Card Row on and off, and decide whether to display pinned Entries, the most viewed Entries, or a combination of both.
This flyout panel appears when you click an Entry in the list. It has information about that Entry, sections for comments and links, and a dedicated ellipsis menu to take actions on that Entry.
|Library Entries Views||
You can display Entries in either the the Row, Card, or Admin view. To learn more, see Available Library views in Library Views & Filters.
|Filter and Sort||
Use these options to refine which Entries display in the list. To learn more, see Filter and sort Entries in Library Views & Filters.
|Ellipsis (...) menus||
There are several ellipsis (...) menus on the page. To learn more about the options, see Entry management options in Manage Library Entries.
This panel opens to reveal the Library folders. Choose a folder to see its Entries. To learn more, see Manage Folders & Move Entries. Admins can manage folders right on the page.
Where this widget is located
Library Entries can be accessed several ways. The Entries that you'll see are dependent on:
- community-specific "view" settings,
- your permissions and memberships, and
- which Library (an individual community or your site) you access, as described in the sections that follow.
Single community Library
If you navigate to an individual community and click the Library tab, you'll see only that community's Entries.
All available Library Entries
If you navigate to the Library Entries page, you'll see all community Entries that are not restricted by permissions.
NOTE: The path to the Library Entries page can be customized (i.e., relabeled) in each site. The path (Browse > Library Entries) shown below is the default path.
NOTE: As mentioned previously, while this widget is primarily used in communities, you can also add it to non-community pages to create what's called a "standalone" library.
Let's take a look at the various ways the Library Entries - 2021 widget can be configured:
|Options for Standalone Libraries|
If you're placing this widget on a non-community page (i.e., your site's Home page):
If you're placing this widget on a page within a community:
|Featured/Pinned Entry Options|
|Include a Featured Card Row of Pinned items?||
|Filter and Sort Options|
|Show Folder View?||
|Default Sort Option||
Select how the library's entries should be sorted, by default:
This is simply the default setting; members can still apply their own sort option.
|Show Thread Attachments in Library?||
A "thread attachment" Library entry refers to Library entries originating from Discussion posts that included a file attachment. These Discussion files are automatically added to the community's associated Library.
|Library Display Options|
|Default View for Library||Set the library's default view to either List or Card view.|
|Show Authored By Line?||Toggle YES/NO to control whether the author of an entry is displayed.|
|Show the Community the Entry was Posted in?||
This option is only applicable to standalone Libraries (i.e., those not associated to a community).
Toggle YES/NO to control whether the community an entry is associated to is displayed.
|Show Creation Date?||Toggle YES/NO to control whether the date/time an entry was added is displayed.|
|Show Description in List View?||
Toggle YES/NO to control whether an entry's description is displayed in List View (descriptions never display in Card View to save space).
If YES, you can set the maximum number of characters to display before truncation (default is 100).
NOTE: Regardless of this setting, you can always view an entry's description in the Preview Panel in both List and Card view (click an entry to view its details in the Preview Panel).
|Show Tags in List View?||
Toggle YES/NO to control whether an entry's tags are displayed in List View (tags never display in Card View to save space).
If YES, a maximum of four tags will display, with "+N" displayed to indicate additional tags (e.g., if there are 10 tags, four tags will display, along with "+6").
NOTE: Regardless of this setting, you can always view an entry's tags in the Preview Panel in both List and Card view (click an entry to view its details in the Preview Panel).
|Show Entry Statistics?||
Toggle YES/NO to control whether View/Download statistics are displayed in List and Card views.
|Show Entry Thumbnails in List View?||
Toggle YES/NO to control whether thumbnail images for Library Entries are displayed in List View.
If you'd prefer to keep the List View more compact, hiding thumbnail images is a great way to achieve this.
|Entry Preview Panel
These options all pertain to the Preview Panel, which expands to show extra details about an entry when it's clicked in either List or Card view.
|Show Comments?||Controls whether an entry's comments are displayed in the Preview Panel.
Even if set to NO, comments will still display on the entry's main page.
|Show Related Links?||Controls whether an entry's related links are displayed in the Preview Panel.
Even if set to NO, related links will still display on the entry's main page.
|Show Tags?||Controls whether an entry's tags are displayed in the Preview Panel.
Even if set to NO, tags will still display on the entry's main page.
|Show Download Button?||Controls whether the Download button is available, in the Preview Panel, for each of an entry's files (and the Download All button if there are multiple files).
If YES, the download button will still be hidden if a file is configured to not allow downloading.
Even if set to NO, members can download via a file's ellipsis (...) menu AND on the entry's main page.