Event Manager lets you send event invitation emails to members of the community associated with an event:
- You can invite the entire community when you create and save the event, or
- choose a more targeted audience after the event has been created (even users who aren't members of the community).
These two methods are explained in their associated sections below.
Send invitations during event creation
When creating an event associated with a community, toggle the Invite all community members when saved option ON/OFF to manage whether invitation emails are sent.
IF ON, when you save the event, Higher Logic sends the event invitation email to all members of the associated community.
Use this option when you want a quick and easy way to invite the entire community as part of the event’s initial setup but without any audience filtering capabilities.
NOTE: This option is only available if:
-- an Invitation email template is configured for the Event Type or
-- when event-level overrides are enabled for the event itself (this is set in the Event Type) and an Invitation email is set for the event.
If the Invitations email is set to Do not send, the Invite all community members when saved option is hidden.
Send invitations for existing events
After an event is created, you can send event invitations with more granularity; this additional flexibility is great if you want more control over who receives an event invitation or want to resend invitations for an existing event.
To send invitations for an existing event:
Navigate to the associated community's Manage Events page (or the Admin > Events > List page to access all events in one place).
Click the event's associated actions dropdown and select Send Event Invitations.
In the dialog, select the send option that meets your needs:
All Community Members - Sends the invitation to everyone in the event's associated community.
Community Members in specified security groups - Sends the event's invitation only to community members who belong to the Security Groups you choose. When this option is selected, the Select Security Groups dropdown appears; click this to select the Security Groups you want to target.
Specific users - Sends the invitation only to the individual users you select. When this option is selected, the Search and select invitees text field appears; as you type a user's name, associated users will display, allowing you to click to add the user. The more you type, the more targeted the results. Repeat this process to add additional users.
What email template is used?
By default, the Event Invitation template is sent for these notifications.
- You can access and update this template on the Admin > Email > Email Management > Email Templates page.
- From there, click the Category dropdown and select Events to view all event templates.
To learn more about managing these email templates, see Manage Event Email Templates.