Event Calendar is Higher Logic's core event product. While it doesn't provide full event registration and management capabilities like Event Manager, it's perfect for getting the word out about upcoming events from your organization, and if you're an integrated client, to advertise events from your AMS on your Higher Logic community site.
NOTE: Event Manager is a separate, optional Higher Logic product providing full event registration and management. See Event Manager Overview to learn more.
To view and manage your Event Calendar:
- Access the Admin interface.
- Navigate to Events > List.
Add an Event
- Navigate to the Upcoming Events or Manage Events page (by default, these pages are located in the Events menu on your main Navigation Bar.
- Click Add an Event.
- Fill out the available fields to configure your event as desired.
The event's title.
Select the desired Event Type.
Several default Event Types are available, but you can create additional Event Types in the Admin interface, if needed (and update existing ones). Event Types enable you to categorize your events into groups, which then (1) allows users to filter events to easily find them and (2) allows you and other admins to create type-specific event displays using the All Events List and Upcoming Events List widgets.
NOTE: Event Types provide additional functionality in the Event Manager product.
NOTE: Refer to the How to Create & Manage Event Types section below to learn how to create Event Types.
Selecting a community here limits the ability to view this event to its members only.
Only communities configured to include an event calendar are selectable in this menu (i.e.,the Communities can have a Calendar option is toggled ON for the Community Type and the Calendar Events feature is enabled on a community's Edit Settings page). If this configuration is not complete for any community/Community Type, this option is not available at all when creating events.
Click the calendar and clock icons to select your event's start and end time.
Select the appropriate time zone for your event.
This is required for users to be able to use the Download to Calendar feature (see the How to Download Events to Your Personal Calendar section below for more information).
Here, you can choose a visibility setting for both your Event List page AND search results. For each, you can decide whether to:
|In what country is the event being held?||
If you want to indicate where your event is being held, select the country here.
|How will event attendees participate?||
This is where you specify how users will be attending or participating in your event. Options include (you can select more than one):
|Content Info Fields||
If you want to designate a point-of-contact for your event, provide their information in these fields.
If you're the point-of-contact, you can simply click the Insert my contact information button to the right to automatically insert this information from your profile.
This is where you can provide detailed information about your event. You can do so either by:
1. Using the Tiny MCE Editor, you can insert HTML, embed videos, files, links to other web sites, and more. See Content Editor to learn more about this editor.
2. Using the menus below the editor to provide a URL to a separate web page or web site with information about your event.
If you want to include a logo for your event, click Choose File and upload one from your computer or network. This logo displays in search results, your Upcoming Events page, and on the event's Details page.
NOTE: The maximum dimensions for this image are 250 x 250px. Images larger than this will automatically be re-sized.
Lastly, you need to specify how participates will register for your event. With Event Calendar, you only have two options:
1. Select No Registration to not require participates to register to attend.
2. Select Link to External Registration System to redirect participates to the provided URL where they'll register using an external registration process.
NOTE: Event Calendar does not support registration for events. If this is a feature you need, you'll want to ask Higher Logic staff about Event Manager, Higher Logic's separately-licensed, fully featured event management product.
- When you're finished, click Finish to create your event, making it available to users in your various Event Calendar feeds.
Display Your Events
The All Events List widget (in the Events category) and Upcoming Events List widget (in the Feeds category) allow you to display events anywhere on your site. These widgets include numerous parameters allowing Community and Super Admins to create several types of event lists and calendar displays.
NOTE: Refer to the pages in the CMS Overview section to learn how to use the CMS to create/edit pages and Content Items (one of which is a widget).
Via a Calendar Page
The standard Higher Logic configuration includes the Upcoming Events page, accessible from your main Navigation Bar (see the image below), which is likely one of the primary places users will go to search for upcoming/past events. A number of filters are available, enabling users to search for events by tags, location, community, and Event Type.
This page includes the All Events List widget with its default configuration: It lists all of your organization's events. If needed, you can create additional calendar pages with the All Events List widget and use its parameters to only display events associated to a specific community or Event Type.
Via a Landing Page Content Item
You can add the Upcoming Events List widget to any page to feature a short list of upcoming events. This widget is often added to a site's main Home page (see the image below), Community Microsite Home pages, and Community Landing Pages. When added to Community Microsites and Community Landing Pages, the widget defaults to only showing events associated to the Community for that site or page.
If there are several events listed in this widget, a button to View More will automatically display, taking users to the Upcoming Events page.
Create & Manage Event Types
When creating an event, you can assign an Event Type. Event Types enable you to categorize your events into groups, which then (1) allows users to filter events when searching to easily find them and (2) allows you and other admins to create type-specific event displays using the All Events List and Upcoming Events List widgets.
NOTE: Event Types provide additional functionality in the Event Manager product.
Several default Event Types are available for you, but you can create any additional Types you may need (or simply update the existing ones) on the Event Types page in the Admin interface.
- Click Admin in the Webmaster Links menu.
- Click site setup.
- Select Event Types from the Events menu.
From here, you can click Create New Event Type to create a new Event Type or update or delete existing ones using the Edit and Delete buttons.
How to Download Events to Your Personal Calendar
On an event's Description page (accessed by clicking an event's title on a calendar page or landing page widget), click the Download to Your Calendar button to download an event.ics file in your browser.
Click this file and select your desired email program (e.g., Outlook) to add an appointment for the event to your personal calendar.
Search and Filter Events
Here at the top right, you can:
- Click the magnifying glass icon to expand a search field, allowing you to find specific companies by name.
- Click the filter icon to view various filters you can apply to make it easier to find specific companies. Filters include Company Status (enabled, disabled, approval pending) and Security Group.
Click the export icon at the top right to export your company records to a CSV file, providing each company's:
- Integration key
- Number of users
- Security Group(s)
- Modified details
- Current status (enabled, disabled, approval pending)
TIP: Exporting respects any filters currently active, enabling you to export a specific list of companies, if needed.