This article...
- Explains how to create a No Registration event to showcase upcoming events on your Event Calendar.
- Details prerequisites for event creation, including verifying or creating a suitable Event Type with No Registration enabled.
- Describes steps to add No Registration events at the site and community levels, with permissions based on admin roles.
- Discusses key event configuration options such as visibility settings, attendance methods, and event details in the Add Event form.
A No Registration event type is typically used for events that you want to add to your Event Calendar to simply make your members aware of your organization's upcoming events.
Before you begin...
This article assumes that this Event Type already exists in your account, with:
- the Properties > Registration Process set to No Registration and
- the Details settings (e.g., attendance options, presenters) customized to your preferences.
If the appropriate Event Type does not exist in your account, see the Event Types article for information on how to create or update an Event Type.
NOTE: Only Super Admins can create Event Types. If you don't have the necessary permissions, contact your Super Admin staff and request their help.
Event levels
Consider whether the event is to be created at the site level or the community level.
NOTE: An event that is created at the community level is exclusive to members of the community in which the event is created.
- Super Admins can create events at both levels.
- Community Admins can create events at the community level only and only for communities in which they are a Community Admin.
The event-creation dialog is the same for site events and community events, but how they are accessed differs.
TIP: Refer to either Site-level event or Community-level event below for instructions on how to create an event at your preferred level.
Site-level event
Super Admins can create a site-level event via either of two paths.
- In a community, click Events in the page-top navigation and then click Add Event.
- In the Admin interface, navigate to Events > List and, on the Manage Events page, click Add Event.
Refer to the table in Configure the Event settings, below, for guidance on the fields and how to set them for your event.
Community-level event
NOTE: This event is unique to this community and available to its members only.
Super Admins and Community Admins can create an event for a specific community this way.
- Navigate to a community's home page.
- Click Settings > Manage Events.
- On the community-specific Manage Events page, click Add Event.
Refer to the table in Configure the Event settings, below, for guidance on the fields and how to set them for your event.
Configure the Event settings
The following table describes the fields of the Add Event dialog.
Be sure to scroll down and click Save when you're finished in order to create the event.
| Setting | Description |
|---|---|
| Activate toggle | In the upper right, accept the default, Active Event, to make the event public when you save it OR toggle it to Event on Hold to save the details but not make the event live. |
| Details | |
| Title | Specify an appropriate title for your event. |
| Event Type | Select the No Registration Event Type you want to use. |
| Community |
Select a community to make this event available to only that
community's
members, OR leave the field blank to make this a public event.
NOTE: If you create an event from a community, that community name prepopulates this field. |
| Display in events list? |
Set whether to display this event on the Upcoming Events page.
You have
three options:
NOTE: This field is available only if it's enabled in the Event Type. |
| Display in search results? |
Set whether this event is searchable. You have three options:
NOTE: This field is available only if it's enabled in the Event Type. |
| Description | Provide as much relevant information as possible for the event attendees. This description displays on the event's Details page. |
| Optional link for an external website with more information about this event | You can provide the URL of an external site that has information about this event. |
| Event Image |
You can add an image or logo for the event. Click
Upload Image to select an image as a thumbnail
on the Upcoming Events page and as a 300px image on the event's
Details page.
NOTE: The recommended dimensions for event images are 1200 (width) x 600 (height) pixels. |
| Date & Time | |
| Start and End |
Select the event's date and start and end times.
NOTE: Depending on the event and Event Type, you might be able to set a date range. |
| Timezone | Click the dropdown to select the time zone of the event. |
| Repeating Event? |
Toggle to Yes to display "repeat" settings for the event. This feature is ideal for regular, recurring events (e.g., weekly meetings) because you don't have to create multiple events. NOTE: This option displays only if the selected Event Type supports repeating events.
See Repeating Events to learn more. |
| Location | |
| How will people attend this event? |
Click the dropdown to select one or more options for attendance.
(These options are
determined by the Event Type.) The section expands to display
fields
for you to complete:
|
| Country | Click the dropdown to select the country in which the event is taking place. |
| Contact Information | |
| Names, Phone, Email Address |
You can provide the contact information of the event's contact
person.
NOTE: If you're the event's contact person, you can click Insert My Contact Information to have the system populate these fields with information from your profile (if you've provided it). |
|
Email Templates
NOTE: Event Email Templates are set on the Event Type. This section, and the available fields, display only if the selected Event Type is configured to allow overrides at the event level. |
|
| Record Attendance Reminder |
Click the dropdown to select a template to be used for the "reminder"
message that is sent to members to record their attendance to the event. Or... Accept the default, Do not send, to not send the reminder message. |
| Invitation |
Click the dropdown to select a template to be used for the "invite"
message that is sent to members. Or... Accept the default, Do not send, to not send invitations to the event. |
| Share |
Click the dropdown to select a template to be used for the "share"
message that is sent to one member (their community inbox) by
another member when the latter
clicks the Share this Event button on the event's
Details page. If you accept the default, Do not send, the Share this Event button will not display and members will not be able to share this event. |
Event Email Templates
You can manage your event templates in the Admin interface by navigating Email > Email Management > Email Templates.
See Manage Event Email Templates to learn more.