This article...

Describes the main use case for RSVP Only events.
Indicates that an Event Type must exist and the Registration Process must be set to RSVP Only.
Explains the differences between site-wide events and community-specific events, and who can create each.
Outlines how to access the event-creation dialogs for both types.
Details the main configuration fields and provides information on additional options, such as repeating events, event images, attendance credits, and attendee limits.

The RSVP Only event type is typically used for events for which you don't require formal registration (or payment), but you do want users to RSVP; this enables you to have an attendee roster with which you can track registrants and attendees.

NOTE: Only users with accounts on your site can RSVP for events.

Prerequisite: appropriate Event Type

Before creating the event, make sure that an Event Type exists that has:

the event features that you want and
its Registration Process set to RSVP Only.

Event Types describes how to create and edit Event Types.

NOTE: Event Types can be created by Super Admins only. If an appropriate Event Type isn't available, contact a Super Admin and request their help so that you can create the event.

Site event or Community event

Before you start to create an event, you must decide whether the event is intended for the entire site or limited to a specific community.

Super Admins can create both.
Community Admins can create events for their community only.

NOTE: An event that is specific to a community is available to members of that community only, irrespective of whether the event is created by a Super Admin or a Community Admin.

The access paths to create events differ for Admins and are described below.

The event-creation dialog (with Details, Date & Time, and Contact Information sections) is identical for Admins and is detailed in Event configuration fields, below.

Site-wide event-creation access

NOTE: Only Super Admins can create site-wide events.

Super Admins can start the site-wide event-creation process is several ways; via:

the Events > List page in the Admin interface.
the Upcoming Events page (the Events Calendar) in the Events option on your site's navigation menu.
the Manage Events page in the Events option on your site's navigation menu.

Community-specific event-creation access

NOTE: Community Admins must use this process.

To create an event for a community that is exclusive to members of that community, Admins can navigate to either:

a community's Settings > Manage Events or

a community's Events tab.

In both instances, the name of the current community populates the Community field, and the event will be exclusive to members of that community.

Event configuration fields

The following table provides guidance on how to configure the fields for an event. Be sure to click Save at the bottom of the dialog; this saves your settings and creates the event.

Field	Description
Details
Title	Provide an appropriately descriptive title your event.
Event Type	Select the RSVP Only Event Type you want to use.
Community	Leave this field as Choose... to make the event site-wide. Or, click the dropdown to select a community and have the event be exclusive to its members. NOTE: When you create an event from a community's Events Calendar or Manage Events page, that community name pre-populates this field.
Display in events list?	Decide how/if you want this event to display on the Upcoming Events page. You have three options: Do not display the event at all Display the event until its end date, and then hide it Always display the event (never hide it)
Display in search results?	Decide how/if you want this event to be searchable. You have three options: Do not display the event at all Display the event until its end date, and then hide it Always display the event (never hide it)
Description	Provide as much information as possible about the event. This description displays on the event's Details page.
Optional link for an external website with more details about this event	You can specify the URL of an external website that has information about this event that you want to make available.
Event Image	You can click Upload Image to "add" an image to the event. It displays as a thumbnail on the Upcoming Events page and as a 300px image on the event's Details page. TIP: The recommended dimensions for event images are 1200 (w) x 600 (h) pixels.
Maximum number of registrants?	By default, event registrations are unlimited. You can set a "maximum number of registrants" if you want to limit attendance.
Number of event credits?	Specify the number of credits that attendees will earn by attending this event.
Date & Time
Start/End	Click the calendar and clock icons to set the event's Start and End details. NOTE: Depending on the Event Type's configuration, you may be able to select a date range (i.e., multi-day event).
Timezone	Click the dropdown to set the time zone in which the event will take place.
Allow Repeating Events	Toggle to Yes to allow repeating events for this Event Type. This feature is ideal for events that your organization regularly hosts (e.g., daily or monthly) such as meetings and webinars; and which would benefit from fewer events having to be created and accepted. TIP: See Repeating Events to learn how to configure the various "repeat" settings for the series.
Location
How will people attend this event?	These options are determined by the Event Type. Select as many of the three options as are applicable for your event: Physical Address - Provide the venue name, address, city, and zip code. Conference Call - Provide the dial-in instructions. Online - Provide the login instructions and conference web address/URL.
Country	Select the country in which the event will take place.
Contact Information
Contact information fields	Provide the event's point-of-contact information. TIP: If you are the point of contact and want to populate these fields with information that you have provided in your profile, click Insert My Contact Information.

Create an RSVP Only Event