Like folders organizing documents, tracks are the categories organizing your event's sessions. All of your event sessions must reside within a track, and you'll want to create the tracks necessary for your event before moving on to session creation.
In this article, you'll learn how to create a track.
TIP: To learn how to edit and delete tracks, see Manage Your Tracks.
Before we begin...
The path to creating tracks depends on whether you are creating the track in your main site or in a microsite.
To create a track:
- Navigate to Tracks > All Tracks.
- Use the information below to determine your next step.
- At the top of the page, if you have a button labeled CREATE A NEW TRACK, click it to create your track.
NOTE: You are provisioned with our LITE admin model.
TIP: View the Main site video and then continue with Create a track.
NOTE: In some sites, this button might be labeled CREATE A NEW COMMUNITY.
- If there is a SETTINGS button below the profile icon, click it and then click Add a subcommunity to create your track.
NOTE: You are provisioned with our FULL admin model.
TIP: View the Microsite video and then continue with Create a track.
WARNING: If you have the SETTINGS button shown above, do not click CREATE A NEW COMMUNITY (shown below) to create a track.
Watch the video
Refer to the information above to determine which site you're working in, then watch the appropriate video before creating your tracks.
Main site video
Create a track
- Configure the track by completing the fields as described in the table below.
|Name||Give the track a name. This title is displayed on the track's Home page and All Tracks page.|
|Type||The default track Type created and configured for your organization is pre-selected for you.|
|Description||Provide a description, purpose, or mission statement for the track.
This information displays on the All Tracks page, and gives users general information about the track.
|Who can join?||Select one of these options to set the track's join permissions:
|Who can view?||Select one of these options to set the track's view permissions on the All Tracks page, allowing you to hide specific tracks from specific groups of users:
NOTE: This setting does NOT control who can view a track's content, just its visibility on the All Tracks page.
|Moderation Setting||These three options enable you to control the track's discussion (and associated library's) moderation setting:
NOTE: The Moderation setting for a track's discussion is also applied to its associated library. For example, if set to Full Moderation, all files uploaded must be approved before they're available).
|Features||Each track can have its own discussion forum and/or resource library. Check/uncheck these boxes to control which features the track has available:
|Formal Tags||Here, you can manage the track's Formal Tags: Add any tags you want or remove tags by clicking their X button.
These are tags specifically defined by Super Admins to reflect your organization's approved tagging taxonomy applicable to your event. Users can apply these tags to their discussion posts and library uploads, and Super Admins can apply them to discussion content, library entries, and tracks.
Any tags applied appear along with this related content, giving users more insight into the content or track's purpose and intended audience. Users can also click these tags to view any content in the track tagged with it, making them an excellent way of organizing track content and making it easy to find.
See Tags to learn more applying, managing, and reporting on tags. While the article is written in a more community-based fashion, the content is still relevant to tagging for your Event Engagement tracks and content.
- When you're finished configuring the track, click:
- Save and Invite Members to create the track and immediately begin inviting people to join the track. People who join a track become members, allowing them to directly participate in the track's discussions.
- Save to simply create the track (you can add and/or invite people later).
Now that you've created tracks for your event, you can add your live and recorded sessions to them. Click an article title below to learn how.
- Add a Live Session to a Track
- Add an Embedded Recorded Session to a Track
- Add an External Recorded Session to a Track