Event Engagement has been set up to help you host your recorded sessions. These are sessions that have already taken place, and a video recording has been made available for playback. In Event Engagement, recorded sessions can be either external or embedded.

External sessions are hosted on an external hosting platform, such as Zoom and GoToMeeting, and linked to from Event Engagement. This article focuses on this type of session.
Embedded sessions are downloaded from the third party hosting platform and uploaded to Event Engagement (i.e., they're hosted by Higher Logic).

Use this session type for...

Create this session type to link to a recorded session hosted externally on a platform such as Zoom, GoToMeeting, YouTube, etc. The external video you link to will be pulled in and added right to the session's page for viewing. The only difference between this and the embedded session type is the source of the video: embedded videos are directly uploaded and hosted by Higher Logic while external videos are hosted externally and linked to.

Watch the video

Step 1 - Retrieve video link from your host platform

This section provides information on how to retrieve a video's link on a variety of hosting platforms.

NOTE: This article assumes that you have recorded a session and have uploaded it to your preferred hosting platform.

Zoom

Go to the Zoom website and log in.
In the left navigation, choose Recordings. The Cloud Recordings tab has a list of your recorded sessions.
Find the recording you want to share for your session and click Share.
Configure the share settings and copy the URL of the recording. This is the link you'll need during Step 2, so either leave this browser tab open or copy the link in Notepad for easy reference.

GoToMeeting

Log in to your account on the GoToMeeting website.
On the MEETINGS tab, click the History sub-tab to view your recordings.
Check the Recorded box to display your recorded sessions. Use the date selectors to broaden or narrow the results, if needed.
Find the recording you want to share for your session and click Share. This is the link you'll need during Step 2, so either leave this browser tab open or copy the link in Notepad for easy reference.

NOTE: Make sure that the Sharing toggle is set to On so that anybody with the direct link can view the recording.

GoToWebinar

Log in to your account on the GoToWebinar website.
Click the video icon in the left menu to open your Video Library.
Find the recording you want to share for your session and click the vertical ellipsis icon.
Select Copy Share Link to save it to your clipboard. This is the link you'll need during Step 2, so either leave this browser tab open or copy the link in Notepad for easy reference.

Vimeo

Go to the public Vimeo website and navigate to the video you want to link to for your session.
Click the Share button.

In the Share this video pop-up, click into the Embed area. All of the code is now highlighted.
Press Cmd/Ctrl + C to copy this code.

In a Notepad file (or something similar), press Cmd/Ctrl + V to paste the code.
Click and drag your mouse to select just the video link, as highlighted in the example below, making sure to not include the quotations. This is the video link you'll use in Step 2.
Copy this code in the same Notepad file or other easily referenced location.

YouTube

Go to the public YouTube website and navigate to the video you want to link to for your session.
Click the Share button.

In the Share pop-up, click the Embed icon.

Click into the embed code at the top. All of the code is now highlighted.
Press Cmd/Ctrl + C to copy this code.

In a Notepad file (or something similar), press Cmd/Ctrl + V to paste the code.
Click and drag your mouse to select just the video link, as highlighted in the example below, making sure to not include the quotations. This is the video link you'll use in Step 2.
Copy this code in the same Notepad file or other easily referenced location.

Step 2 - Add your session to a track

Now that you've retrieved the video link from your host platform, you need to link it to a session, and then add that session to a track. Like folders organizing documents, tracks are the categories organizing your event's sessions, and all of your event sessions must reside within a track.

NOTE: Because you must associate sessions to a track, you'll want to have created the tracks necessary for your event before you begin creating sessions. For help with this process, see Create & Edit Tracks.

Click Tracks > Add External Session Recording (Admin) in your site's top navigation.

On the resulting page, you'll define the session's high-level information:

Session Title - Give your session a descriptive title making its purpose clear.
Track - Select the track to add this session to.
Description - Provide a detailed and comprehensive overview of the session to ensure members understand what it's about. This description appears on the session's home page.
Owner - A session owner has management rights to it, which enables them to edit its details and files, moderate comments, etc. You can leave this blank to default yourself as the owner or enter someone's email address and click Lookup to assign them as the owner. You can update a session's owner at any time in the future, if the need ever arises.

Click Next to provide the session's details and link:

Link to Webinar - Enter the web link/URL to the recorded video file you want to link to in your hosting platform (e.g., Zoom, GoToWebinar, etc.). This is the video link you retrieved in Step 1. This field is required, and you cannot proceed to the next step until it's filled out.
Running Time - Enter the running time of the session in a format like MM:SS (e.g., 20:30).
Presenters - In the available text fields, you can list the names of up to five presenters. If you have a link to a presenter's profile, enter it in the right-hand column.
Link to Survey - If you have an associated survey you'd like viewers to complete, enter the web link/URL to the survey in this field.

Click Next to define additional session details:

NOTE: These details are displayed on the session's home page.

Cross-listed Tracks - If this session is associated to more than one track, you can list them here. Refer to the Cross-listing tracks section below to learn more.
Session Type - Here, you can describe the session type.
CE Approved - Enter Yes or No to let members know whether this session is approved for continuing education.
CE Credits - If it is approved, enter how many credits attendees will earn.

Click Finish to create your session.

Cross-listing tracks

While adding a session to a track is the primary location it's "stored," choosing to cross-list a session to one or more additional, related tracks helps to expand its visibility.

What does cross-listing a session do?

When viewing the session page, any tracks it's cross-listed with are displayed in the details area.

But searching is where cross-listing truly becomes beneficial: On the Search Session Recordings page, if a registrant searches on a cross-listed track, any associated sessions are displayed.

EXAMPLE: We added the session, Code Academy 101, to the track, Coding for Non-Developers. We also cross-listed this session with a related track, Best Practices & Strategies. Now, on the Search Session Recordings page, if you search on "best practices & strategies,"Code Academy 101 is listed in the results.

Where to view your recorded sessions/resources

As you'd expect, the best place to view and interact with your uploaded recordings and other resources is from the track they're associated to. Navigate to Tracks > All Tracks in the top navigation and click a track title to view its home page.

TIP: If there are a lot of tracks, use the menus above the list to filter the sessions to make searching easier.

From there, recorded sessions and other resources are listed on the RECORDED SESSIONS & RESOURCES tab. On this tab, select a session to view additional information it, read and add comments, view the recording, download a resource, and access any related information.

Add an External Recorded Session to a Track