Knowledge Base

Manage Stand-alone Libraries

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While typically not needed or recommended, you can create a stand-alone Library; that is, a Library that is not associated to a community.

Why a Stand-alone Library?

Stand-alone Libraries are not typical in a community but there are a few cases in which they're useful. For example, you might want a stand-alone Library that is a dedicated resource center for:

  • Individuals who aren't all members of one community but who need a place to share resources due to their involvement with/in committees, meetings, one-off events, and/or working groups.
  • All members of a Thrive Community site to share overarching community resources, such as best-practice documents, tips and tricks, and how-to information.

Stand-alone Libraries

You can create, edit, and delete your stand-alone Libraries on the Libraries list page.

To access stand-alone Libraries:

  1. In the Admin Toolbar, click Admin.

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  1. Navigate to Community > Libraries.

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Stand-alone libraries are indicated by a checkmark in the Standalone column.

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NOTE: You can modify a stand-alone Library's moderation settings and view permissions right on this page.

Create a Stand-alone Library

You can create a stand-alone Library from this list page.

To create a stand-alone Library:

  1. Click the plus sign to the right of the page title.

  1. Complete the fields on the dialog to configure the stand-alone Library.
Field Description
Name The Library's title.
Description The Library's description.
Moderation Choose an option to manage the Library's Moderation setting:
  • Full Moderation - All new files are queued in Moderation and require admin approval before posting to the Library.
  • No Moderation - Files don't require admin approval and are immediately added to the Library.
  • Self Moderation - All new files do not require admin approval and are immediately added to the Library; however, all users who have access to this Library can moderate a file using the Mark As Inappropriate option on the file page. The user must give a reason for marking the content as inappropriate. At this point, the content is removed and an Admin can then approve the moderation request to keep it in moderation or reject it to add it back to the Library.
Collaboration Controls whether users can collaborate on Library entries. See How to Upload Multiple Versions of a File to learn more.

NOTE: This must be turned on in order to enable permissions via Security Groups in the next section.
Permissions Click into a field to open a dropdown list of Security Groups. Choose which (one or multiple) Security Groups can:
  • View the Library's name and information
  • View the Library's files
  • Upload and/or edit files
  1. Click Submit to create the stand-alone library.

Edit a Stand-alone Library

To edit a stand-alone Library:

  1. Click a row to select a stand-alone Library.
  2. In the Preview Panel, edit the Library's settings as described in the table in the previous section.
  3. Click Save (which appears after your first change).

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Delete a Stand-alone Library

You can delete a stand-alone Library on this list page.

NOTE: Only stand-alone Libraries can be deleted on this page; community Libraries cannot.

To delete a stand-alone Library:

  1. Click a row to select a stand-alone Library.
  2. Click Delete.
  3. At the confirmation prompt, click Delete.

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