Event Manager is a feature-rich event-creation and event-management module in Higher Logic community sites.

• Super Admins can create and manage "sitewide" events for the entire community site and "community-specific" events for any community in the site.
  • Refer to Super Admin event-management access, below, for access instructions.
• Community Admins can create and manage only "community-specific" events for their own communities only.
  • Refer to Community Admin event-management access, below, for access instructions.

NOTE: Even though the Manage Events page is accessed differently by Super Admins and Community Admins, the functionality of and the options on the page are the same, and the information in this article is applicable to Super Admins and Community Admins.

Learn how to manage Event Types in Manage Event Types.

Super Admin event-management access

These steps describe how Super Admins can access the Admin-only page on which to can create and manage all of the events for your site.

TIP: To create and manage events for an individual community, follow the steps in the next section.

1. In the Admin Toolbar, click Admin.

2. Navigate to Events > List.

Community Admin event-management access

Community Admins can create and manage events only via this access method.

1. Navigate to your community's home page.
2. Click Settings > Manage Events.

Watch the video

Manage Events page overview

When the Manage Events page is accessed:

• via the Admin interface (Super Admin only), it lists all of your organization's events.
• via a community's Settings, it lists the events for only that community.

The Manage Events page displays the number of events, a search option, several list-filtering options, and a list-sort dropdown. Every event on the page has an Edit button and an Actions menu (via the down-arrow icon).

On this page, you can:

• start the create-event process,
• edit events,
• view the list of events, as well as their details and registration information,
• search, filter, and sort the list for easier event management, and
• access the Actions menu of management actions to:
  • cancel an event,
  • suspend an event,
  • copy an event, and
  • delete an event.

Other options, such as those shown in the image below (Sessions, Manage Roster), that display in the dropdown are described in other articles in the Event Manager section of the knowledge base.

Event management options

This section describes the options with which you can manage events.

When a management action is taken on an event, the action automatically updates the event across the entire system. So, if an action is taken by a Community Admin on a community's Settings > Manage Events page, the affect of that action is automatically reflected elsewhere in your site for the event.

EXAMPLE: A Community Admin places an event on hold. The event displays the On Hold indicator to Super Admins in the Admin interface events list.

Cancel Event

Canceled events display the Canceled indicator in events lists. Depending on the event type, notifications might be sent to registrants and/or invitees.

• To learn all about canceling an event, see Cancel Events.

Put On Hold

This places an On Hold indicator on the event in the list and registration for the event is suspended.

• To remove the "hold," click the Actions menu and choose Remove Hold from the menu.

Copy

When you copy an event:

• the copy retains the original event name, prepended with Copy -. You can click Edit and rename the event in the Title field.
• if the original event is on hold, the copy is also put on hold.
• if the original event has an event image, the image is not copied over. You must edit the copied event and re-add the image (or a different image).
• You can copy a copied event.

Delete

Deleted events are permanently and irrevocably removed from the system and the events list.

• If an event has registrants, it cannot be deleted.

Search, filter, & sort

You can customize the list of events that displays.

Search

1. Click the magnifying glass icon above the list.
2. Specify a word or a phrase in the search field and click Go.

TIP: Click Reset/Clear to clear your search and restore the original list.

Filter

There are several dropdown menus above the list that you can use to filter which events display.

• Use several filters simultaneously to refine the list to display only the events you want to manage.
• Be sure to click the Apply Filter button to refresh the list with the filtering applied.
• Select Reset from the dropdown to clear your filters and restore the original list.

The events-list filters are described, from left to right, in the sections that follow.

Events filter

Use this to display all events or to filter the list to events:

• that are active and/or upcoming
• that are in the past
• for which you are the primary contact
• that you created
• that are on hold

Event Types filter

Use this to filter the list to any one of your Event Types:

Community filter

Use this to filter the events list by:

• all communities,
• events that are not associated to a community, and/or
• one or more individual communities.

You can select multiple options; your selections are indicated with a checkmark.

Sort

To the right of the filters is a dropdown that provides a way to sort the current list of events.

• Click the dropdown and select an option; the list immediately refreshes and applies the sort order.

You can sort the events list by:

• Event Type A-Z
• Event Type Z-A
• Start Date - Earliest
• Start Date - Latest
• Title A-Z
• Title Z-A

Reindex content

Higher Logic gives Admins the ability to "reindex" much of the community content, including Events.

• Reindexing is simply "refreshing" the content, similar to reloading a page in a web browser.

To learn about reindexing content in your community (e.g., who can reindex site content; which content can be reindexed), see Reindex Content Items.

Related articles

• Events Reports