In this article, we'll cover the various ways you can manage a Library Entry after it has been added to a Library.

To learn how to create a Library Entry, see Create a Library Entry & upload files in Upload & Download Files.

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Library Entry access

While there are a few places you can access Entries, the most common is from a community's Library tab, and that's what we're going to focus on in this article.

As you can see below, this tab showcases Entries in two areas:

1. If enabled, you'll see the Featured Card Row at the top of the page, which displays the eight most viewed/downloaded Entries. If it contains more than four Entries, click the < and > to scroll through them.
2. The area below is where all of the Library Entries are located. There are various ways you can filter the displayed Entries, like selecting a specific folder (if they've been created), filtering by file type, or selecting a Sort By option (e.g., creation date or most downloaded). These options are available above the list.

NOTE: Once the redesigned Library is fully released, Super Admins will be able to choose whether the Featured Card Row is enabled and configure its widget parameters. During this preview phase, however, it is here in a "view only" state.

Manage a Library Entry in the Details Panel

Click a Library Entry in the main list (area 2 in the image above) to expand the Details Panel. This panel allows you to manage everything about an Entry without ever leaving the page.

Here, you can:

• Click the ellipsis (...) menu at the top-right of the Details Panel to access the primary management options for the Entry. These options are described in the Entry management options section below.
• If the Entry contains uploaded files like images or documents, like the example above, click their associated ellipsis (...) menu to download, edit, and delete them.
• Click Add a tag to tag the Entry with any relevant tags; doing so groups this Entry with any other content belonging to this tag, making it easier for users to find all content of a specific topic across your Higher Logic site. Click a tag to view its associated content. To delete a tag, click the X next to its name.
• Any comments about this Entry left by users are posted in the Comments area. Click Add Comment to post one; click a comment's ellipsis (...) menu to edit or delete it.
• Users can post links (both internal and external) to content related to the Entry. These are displayed in the Related Links area at the bottom. Click Add Related Link to post one; click the trashcan icon to delete one.

TIP: If you want to see a full-size preview of an image before downloading it, click the thumbnail icon in the Details Panel. This is especially helpful when there are multiple images in an Entry, as their thumbnails are smaller.

TIP: You can also access an Entry's full page to view all of these details and perform all of these same management actions. To do so, click its ellipsis (...) menu and select View Entry Page.

Library Entry management options

Let's go over the options you can use to manage the Library Entry.

NOTE: Higher Logic gives Admins the ability to "reindex" much of your community content, including Library Entries. Reindexing is simply "refreshing" the content, similar to reloading a page in a web browser.

To learn about reindexing content in your community (e.g., who site can reindex content; which content can be reindexed), see Reindex Content Items.

The management options are available in the ellipsis (...) menu for each Entry, in the Details Panel and in the main list.

Related articles

• Library Reports